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SASO Referees ([personal profile] referees) wrote in [community profile] sportsanime2014-11-20 11:43 pm
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Introduction & Rules

These rules were guided by the HSWC Wiki.





Navigation: Introduction | Schedule | Signing Up / Teams | Main Rounds | Bonus Rounds | Voting | Scoring | Round Limitations | Frequently Asked Questions | Tags List | Participant Agreement | Mod Contact






Introduction


The Sports Anime Shipping Olympics (SASO) is a summer prompt-based shipping challenge for all sports anime and manga fandoms! (What counts as a sports anime/manga?)

Fans form teams around their favorite ships and canons, and then compete in prompt-based challenges to show off how awesome their ship/fandom is. Everything from fanfiction & fanart to games, recipes, graphic design, cosplay, videos, animation, knitting, coding/programming, and voice acting (and more) are welcome! If you have any creative skill, then come join us!

The event begins on May 20, 2017, and ends on August 31, 2017, though team formation and fandom nominations begin earlier. For more information, check our Schedule.

The Sports Anime Shipping Olympics is hosted on Dreamwidth and you must have a DW account to play. (They're free!) To create one, click here. Please verify it and set DW private messages to "Registered Users", too.

You can use our RSS feeds (Dreamwidth) (Tumblr) to track the event. Additionally, you can use feedmyinbox to send RSS feed updates to your e-mail inbox.




Signing Up / Teams


To participate, you have to be a member of a team. There are three options:

  • A Ship Team, or a team dedicated to a single ship from sports animanga.
  • A Sports Team, or a team dedicated to a single sports animanga title.
  • Team Grandstand, the panfandom cheering squad.


Each team needs a minimum of four (4) people to qualify to compete in the SASO and has a member cap of eight (8), though these numbers may change depending on the expected SASO turnout. (Team Grandstand is an exception; it has no minimum or maximum.) Teams are filled on a first-come, first-serve basis.

To create a team, just sign up (closed for 2017) for it. If the team already exists, you'll be placed on it; if it doesn't, you'll create it!

Anyone age 13 or older can participate in SASO. However, we do identify under-18 participants on the team roster for the sake of transparency, and minor participants will not be asked to read and vote on high-rated entries.

Each team is led by a Captain.


Ship Teams

These represent a single ship from any sports animanga title. Each ship team encompasses all types of relationships between the characters involved: friendship, romantic, sexual, etc. They can represent cross-canon ships (e.g., Team Kagami Taiga/Kageyama Tobio) and selfcest (a character with themselves). A team's ship can include up to four characters.

All ships are written last name first name in alphabetical order by last name, and separated by a slash ( / ).


Sports Teams

Each Sports Team represents a single animanga fandom (e.g., "Team Prince of Tennis"). Their main round entries can be about any ship that is not already represented by a Ship Team.

For example, if there's a Team Nanase Haruka/Tachibana Makoto, Team Free! would not be able to make Haruka/Makoto fanwork for the main rounds. However, it could make fanwork for any unrepresented Free! ship.

If there is enough interest, there can be more than one Sports Team per fandom. For example, if 16 people are interested in joining Team Cross Game, they would be split into two 8-person teams.

If you want to represent a rare fandom and you're not sure a Ship Team will drum up enough interest, a Sports Team is the way to go.


Team Grandstand

This is the SASO's cheerleading block. They do not produce main round works, but are welcome to participate in the bonus rounds. As they are not a competing team, their fills and prompts do not receive points.

You should join Team Grandstand if:
  • You will be busy during the summer. That way you can still participate and vote, but leave a spot on a competing team open for someone who can dedicate more time.
  • You're looking for a more relaxed way to participate in the SASO.
  • You get shy sharing your work with others. Since Team Grandstand doesn't compete, there's no pressure to publish work for points.
  • You found out about the Sports Anime Shipping Olympics after signups had closed.

Captains

Team Captains are responsible for:
  • Creating/maintaining the team DW community.
  • Organizing and submitting the entry for each main round.
  • Maintaining order and peace within the team (to a reasonable extent).
  • Checking in with the mods when asked.
  • Contacting the mods if the team or your teammates have any questions or issues.
Captaincy is awarded on a first-come, first-serve basis via the sign up form. A team can't compete without a Captain, so please consider stepping up!



Main Rounds


There are two main rounds (MR). Here's how they work:

  1. Mods post a prompt.

  2. Teams have 30 days to create super cool fanwork inspired by the prompt.

  3. Teams choose a work as their entry to represent them.

  4. Captains submit their team's entry to the round community.

  5. Everyone admires each other's works and votes on their favorites.

  6. Vote results are posted and points are awarded!


For an idea of what a main round entry looks like, browse through this DW community.

Teams can collaborate on their main round creations, or teammates can work independently as per individual/team preference. However, each team may only submit one representative work to the round, so you'll have to pick one if multiple works are created. Click here for more information.

All submissions must be created new for each challenge. More Information.

All work for the SASO must be made by that team. You cannot ask people outside of your team for help (with the exception of cosplay, which may use an outside photographer; more info).

All teams must maintain Main Round anonymity or you may be penalized. (Why is MR anonymity important?)

Team Grandstand does not participate in Main Rounds.



Bonus Rounds


During bonus rounds (br), teams can earn extra points by creating neat stuff for other teams/participants! Everyone can take part, including Team Grandstand.

A new bonus round is posted every 2 weeks, and is basically a themed kinkmeme. For an example of what a bonus round is, visit this br from an earlier SASO.

  1. Mods post a central bonus round challenge.

  2. Participants submit prompts as comments to the bonus round post. These prompts consist of a single ship plus something related to our bonus round challenge.

  3. Then, other participants come along and fill those prompts. You can fill as many or as few prompts as you like until the two weeks are up!

For more bonus round prompt & fill guidelines, click here.



Voting


Once every team has submitted their entry to the Main Round, teams will have ~48 hours to proofread their entries and make sure they're correctly formatted. This is marked as the "editing period" on the Schedule.

After that, the mod referees will check the entries. During this time we'll be contacting captains to let them know if we find anything wrong. Please be ready to respond, as once the mod check period is over, your team's entry may be disqualified!

Once the round looks ready to go, everyone can enjoy the entries and pick their favorites to vote for. (Please don't discuss your voting choices publicly. Private discussion, of course, is your own business.) Any registered member of any team, including Team Grandstand, is allowed to vote.

We'll post a link on our DW comm to a webform. Each person may cast one (1) preliminary Vote for three (3) teams using the form.

Depending on the number of competing teams, we might break entries up to ease the reading load. In that case, going to the voting webform will give you a list of ~10-20 randomized entries to read. From this smaller group, you can pick three favorites. (Our voting system actually has quite a bit of math and thought put into it! You can learn more about it at this post.)

Preliminary voting lasts about a week.

Final Vote

After the preliminary round of voting is completed, the top 15 highest-scoring entries will advance to a Final Vote round. Participants can look at these entries and use our webform to cast a vote for their top three favorites. At the end of the Final Vote period, all votes will be tabulated, and the top ten teams will receive additional points!



Scoring


Main Rounds

All teams that submit a main round entry will receive 250 points.

The fifteen teams to advance to Final Vote receive an additional 250 points.

After that, the top ten teams in each round receive additional points as follows:

10th: +50 (550 points total for the round)
9th: +100 (600 points total)
8th: +150 (650 points total)
7th: +200 (700 points total)
6th: +250 (750 points total)
5th: +300 (800 points total)
4th: +350 (850 points total)
3rd: +400 (900 points total)
2nd: +450 (950 points total)
1st: +500 (1,000 points total for the round)


Bonus Rounds

For prompts: 5 points each (maximum of 50 prompt points per team per round)

For fills:
  • First 4 fills by any member of your team: 20 points each
  • Fills 5-10: 15 points each
  • Fills 11-20: 5 points each
  • Fills 21-50: 2 points each
  • Fills 51+: 1 point each


Round Limitations / Guidelines


Main Round Limitations

If your entry text is in any way difficult to read, embedded in an image/program/game, spread across multiple pages, not screen-reader accessible, etc., you must include a link to a script with your entry.

This is a summarized version of the work limitations. Click here for way more detail.


Writing: 1,000 (min) to 4,000 (max) words.

Art (without words): 1 (min) to 20 (max) images.

Combination Art/Writing Entries:There are four tiers of limits.
  • up to 1,000 words and 20 images
  • up to 2,000 words and 15 images
  • up to 3,000 words and 10 images
  • up to 4,000 words and 5 images.
Games (visual novels, flash/HTML5 games, etc.): Up to 4,000 words and 4,000 x 4,000 pixels. Please include a script + image list with your entry.

Gifs/Animations included in a larger work (such as a fic or comic): 20 seconds in total.

Video/Audio: 4 minutes max runtime (this applies for both animated and live-action video, as well as music and voice acting).

Cosplay: Costumes should be made/assembled at least 50% new for the SASO. You can reuse any SASO-made costumes from round to round. Each round's cosplay photos must have evidence of a unique photoshoot. Click here to learn more about cosplay limitations.

You can combine media types. For example, an entry of 4,000 words and 5 images could have two cosplay photos, one photo of a sculpture, one static illustration, and one gif. However, each individual piece of media must conform to its specific limitations.

If a main round entry exceeds any limitation in any medium by less than or equal to 5%, it will be penalized 50 points. If it exceeds the limitation by more than 5%, the entry will also be disqualified from final vote. Click here for more information.


Bonus Round Limitations

Fill minimums:
  • 400 words (prose)
  • 400px by 400px (art)
  • 14 lines (poetry)
There is no max work cap.

Please link to NSFW fills and very high-resolution images instead of posting directly to the bonus round, as you cannot use cuts/readmores in comments.
  • Written NSFW fills should be posted to either our NSFW DW comm, [community profile] saso_afterhours, or the participant's AO3 account and then cross-linked with a comment that's fully tagged.
  • Art NSFW fills can be hosted anywhere, as long as it doesn't require a password to view and the page contains no flashing images (e.g., ads). They're welcome to be posted to [community profile] saso_afterhours as well. They should also be cross-linked to the round in a fully tagged comment.
  • Both high-resolution and NSFW art fills may include a small safe-for-work image thumbnail if you would like to give a preview.
If your fill can't fit in a single comment, submit the second, third, etc. parts as a reply to the first part of the fill, either replacing the subject line with something like “CONTINUED” or “Part 2 of X” or making sure that the “Re:” is present. This makes it obvious that it's a reply/continuation of your fill and you're not trying to sneak in a second fill for your team.



Mod Contact


Do you have any questions or concerns? We’d love to hear from you! Feel free to contact the mods at any time.

Any major changes to this post will be announced on the announcements tumblr and twitter. You can use our RSS feeds (Dreamwidth) (Tumblr) to track the event. Additionally, you can use feedmyinbox to send RSS feed updates to your e-mail inbox. Follow to keep up with the latest SASO news!

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